iqcheckpoint: ultimate workforce solutions

Privacy Policy

We at iQmobile Pty Ltd and its related companies, including (“iQcheckpoint,” “iQauditor,” “us,” “we,” or “our”), recognize and respect the importance of maintaining the privacy of our Customers and their Personnel. We are committed to ensuring compliance with data protection legislation where applicable to iQcheckpoint, including the European General Data Protection Regulation (Regulation (EU) 2016/679) and its UK equivalent (the “GDPR”), Australia’s Privacy Act 1988 (Cth), and the California Consumer Privacy Act 2018 (the “CCPA”). This Privacy Notice describes the types of Personal Data (as defined below) we collect from you when you visit our website and/or use our Platform or App (collectively, the “Services”), as well as the ways in which we collect, process, transfer, store, and disclose such Personal Data.

Additionally, it explains how you can manage certain uses of your Personal Data. If terms are not defined herein, they have the meanings given to them in the Terms and Conditions.

This Privacy Policy covers your use of iQcheckpoint’s workforce management subscription solutions, whether accessed online, through software applications, or any other iQcheckpoint services and products linked to or referencing this Privacy Policy. This includes support services provided to your employer organization or directly to you. It also applies to any interactions with us, including visits to our website or communication over the phone.

iQcheckpoint Services are primarily designed for use by employer organizations. The subscribing party will manage its instance of the Services and bear responsibility for the personal information it shares with iQcheckpoint.

Please be aware that if iQcheckpoint provides the Services to your employer organization, we utilize your personal information to facilitate your access and usage of the Services on behalf of your employer organization. This categorizes us as a “processor” under the GDPR. However, there are instances where we may use your personal information for purposes unrelated to your employer organization, such as when you use the Services or contact us independently of your employer. In these cases, we may act as a “controller” under the GDPR. This differentiation between our roles as processor and controller carries various implications under the GDPR.

This Privacy Policy does not extend to third-party websites, applications, or software that integrates with the Services, nor does it cover any other third-party products, services, or businesses.

Some aspects of your personal information, such as profile details, are essential for various Services. Failure to provide requested information for a specific Service may result in an incomplete provision of the Services, limiting your overall experience with them.

IQmobile built the IQcheckpoint app as a Commercial app. This SERVICE is provided by IQmobile and is intended for use as is.

If you choose to use our Services, then you agree to the collection and use of information in relation to this policy. The Personal Information that we collect is used for providing and improving the Service. We will not use or share your information with anyone except as described in this Privacy Policy.

The terms used in this Privacy Policy we have the same meanings as in our Terms and Conditions, which is accessible at IQCheckPoint unless otherwise defined in this Privacy Policy.

Information Collection and Use 

For a better experience, while using our Service, I may require you to provide us with certain personally identifiable information, including but not limited to Location. The information that we request is retained on your device and is not collected by us in any way. 

When using certain functionalities in our App, you may be prompted to share your mobile device’s precise (GPS) geo-location information, including latitude and longitude coordinates of physical locations visited. The collection of this geo-location data is solely determined by your Account Owner or Administrator, and iQcheckpoint acts only as a “data processor” with respect to such information. For instance, your Account Owner may require verification of your location via your device for activities like clocking in or out. 

If you prefer not to allow the collection of your precise location, you can typically disable this feature by adjusting the privacy settings of your mobile device or adjusting permissions for the App. However, please note that disabling geo-location tracking may affect the functionality of certain features in the App. It’s important to understand that iQcheckpoint does not utilize geo-location data for its own purposes; the use of such data and the legal basis for its collection and processing are determined by the Customer associated with your account. 

The app does use third party services that may collect information used to identify you. 

Link to privacy policy of third party service providers used by the app 

• Google Play Services 

Data Collection 

When you use our Services, data is automatically collected and generated through analytics tools, including cookies and pixels. This data includes information about how frequently users engage with the Services, their interactions and usage patterns, as well as technical data related to the Platform’s performance, functionality, and security. For more details about the cookies and similar technologies we use and how to adjust your preferences on the Platform or App, please refer to the respective section. Additionally, we collect information about your computer or mobile device, such as operating system, browser type, internet service provider, language settings, IP address, browsing history, connectivity, session recordings, technical and usage data, activity logs, installed or utilized cookies and pixels, clicks, feature usage, and other interactions. We may also gather details about your viewing history, browser language, and time zone. 

Collect Personal Data, including: 

Information submitted through forms and inquiries, such as support requests, interactions via instant messaging apps, event registrations, participation in online and offline communities and activities, surveys, feedback, testimonials, phone calls, video conference recordings, written correspondences, screen recordings, screenshots, and related information. 

Referral Registration Data: When a User refers a friend to our Services, the User is required to provide us with their friend’s contact details, including full name, email address, and phone number. 

Uploaded Material 

Any personal data, such as text, documents, and images, that you upload to the Platform is considered data uploaded. iQcheckpoint does not utilize this data for its own purposes but acts solely as a “data processor” regarding such data. The use of this Personal Data and the legal basis for its use will be determined by the Customer associated with your account. 


Cookies are files with small amount of data that is commonly used an anonymous unique identifier. These are sent to your browser from the website that you visit and are stored on your device internal memory. 

This Service does not use these “cookies” explicitly. However, the app may use third party code and libraries that use “cookies” to collection information and to improve their services. You have the option to either accept or refuse these cookies and know when a cookie is being sent to your device. If you choose to refuse our cookies, you may not be able to use some portions of this Service. 

Service Providers 

We may employ third-party companies and individuals due to the following reasons: 

• To facilitate our Service; 

• To provide the Service on our behalf; 

• To perform Service-related services; or 

• To assist us in analyzing how our Service is used. 

We want to inform users of this Service that these third parties have access to your Personal Information. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose. 


Your personal information will be retained only for the period necessary to fulfill the purpose for which it was originally collected, as outlined in this Privacy Policy, or to comply with legislative or regulatory obligations, such as financial reporting requirements. Once it is determined that your personal information has reached the end of its retention period, we will either delete or anonymize it. If deletion or anonymization is not immediately feasible, we will securely store your information and isolate it from any further use until it can be deleted or anonymized. 


We are committed to using industry-standard technical and organizational measures to secure stored physical and electronic information is commendable. 

Our Policies and procedures are designed to reduce the risk of accidental destruction or loss, and the unauthorized disclosure of or access to Personal Data appropriate to the Personal Data concerned. 

Such measures are crucial in safeguarding data integrity and protecting against potential security threats. 

We value your trust in providing us your Personal Information, thus we are striving to use commercially acceptable means of protecting it. But remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and I cannot guarantee its absolute security. 

Safeguarding data 

We employ various safeguards to protect your Personal Data, including secure servers, firewalls, antivirus software, and SSL encryption of data. 


We mandate that new employees sign non-disclosure agreements in accordance with relevant laws and industry standards. 

Data Backup 

Our databases receive periodic backups for certain data and undergo regular verification. These backups are encrypted and stored within the production environment to uphold confidentiality and integrity. Regular testing ensures their availability, and only authorized personnel have access. 

While we endeavor to employ commercially acceptable means to protect your Personal Data, we cannot guarantee immunity from malfunctions, unlawful interceptions or access, or other forms of abuse and misuse. 

Please remember that the security of your information partly depends on the security measures you employ for your computer, user IDs, and passwords. Therefore, we suggest taking appropriate measures to safeguard this information. 

Links to Other Sites 

This Service may include links to other websites. If you click on a third-party link, you will be directed to that site. Please note that these external sites are not operated by us. We strongly recommend reviewing the Privacy Policy of these websites. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites or services. 

Children’s Privacy 

These Services are not intended for individuals under the age of sixteen, and we do not knowingly collect personally identifiable information from children under sixteen. If we become aware that a child under sixteen has provided us with personal information, we will promptly delete it from our servers. If you become aware that an individual under the age of sixteen has enrolled without parental or guardian permission, please notify us immediately. 


Periodically, we may send you direct marketing communications regarding our Services. These communications may reach you via electronic messages (email), online channels (our Service), mail, or other means, unless you opt-out or legal restrictions prevent us from doing so. You can opt-out of receiving electronic messages from us at any time by contacting us using the contact details provided at the bottom of this Privacy Policy or by utilizing the opt-out mechanism included in our marketing messages. 

Online Tracking 

We utilize both internal and external analytic and product platforms to gain insights into usage patterns on our website, allowing us to enhance the design and usability of our products. 

Service Integrations 

Our Customers may opt to use third-party services to integrate with our Services (“Third-Party Providers”), or to enhance the functionality of the Services (provided our Services support such integration). The Third-Party Provider may receive certain relevant data about or from your account on the Services, or disclose certain relevant data from your account on the Third-Party Provider’s service to our Services, depending on the nature and purpose of such integration. This may include Users’ Personal Data and/or Customer Data. The processing of your Personal Data by the Third-Party Provider is subject to the agreement between the relevant Customer (or you) and such Third-Party Provider. 

Business Controls 

In the event that iQcheckpoint or any of its subsidiaries or affiliates undergoes a change in control or ownership, such as through a merger, acquisition, or purchase of substantially all or part of its assets, your Personal Data may be disclosed to or transferred to the parties involved in such an event. We may disclose Personal Data to a third party during negotiations, in connection with, or as an asset in such a corporate business transaction. Personal Data may also be disclosed in the event of insolvency, bankruptcy, or receivership. Additionally, we may disclose your Personal Data where such disclosure is necessary to protect our legitimate business interests, including the security or integrity of our products and services.

Changes to This Privacy Policy 

We may periodically update our Privacy Policy. It’s recommended that you review this page regularly for any changes. We will notify you of any updates by posting the new Privacy Policy on this page. These changes take effect immediately after they are posted. 

California Residents additional Information 

We have collected and disclosed (but not sold) personal information in various categories as outlined by the CCPA. These categories include identifiers, customer records, characteristics of protected classifications under California or federal law, commercial information, biometric information, internet/electronic network activity information, geolocation data, audio, electronic, visual, thermal, olfactory, or similar information, professional or employment-related information, education information, and inferences drawn to create a profile. 

Please note that you have the right not to be discriminated against for exercising your privacy rights under the CCPA. 

Contact Us 

For any questions or concerns regarding our Privacy Policy, you can contact us using the following information:

IQmobile Pty Ltd

Level 45, 680 George St Sydney, NSW 2000, Australia.

Phone:  +61 1300 816 200

[email protected]

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